Chicago Grand Neighbors Association

 Board and Officer Roles and Responsibilities 

The general duties and responsibilities of board members and officers of the CGNA are detailed in the CGNA By-Laws in Section VII.2 which states:

“The duties of the Board of Directors are to:  1.  ensure that the goals and objectives of CGNA are implemented; 2.  develop programs and activities that promote the mission of CGNA; 3.  evaluate all programs; 4.  approve an annual budget; 5.  monitor finances; 6.  take measures necessary to assure CGNA’s compliance with the law and these Bylaws; and 7.  fulfill any other function that furthers the purpose of CGNA.” 

There are 9 Directors including the Officers.  Each director serves a term of three years.  Directors must be members of the CGNA in good standing and throughout the term served and must reside in the CGNA area.  No person running for or holding political office shall serve as a Director of the Board.   

Roles and Responsibilities 

At Large Board Members—non-officer board members are required to attend regularly scheduled board meetings and/or conference calls which are held approximately 9 times per year.  Additionally, they may be asked to attend committee and community meetings from time to time depending on the subject matter and CGNA’s interest in the topic.

These members are asked to chair or become members of committees including the Planning and Development committee which may meet as many as 12 times per year, again, depending on how many zoning variances are being put before the CGNA. 

There is at least one general membership meeting per year (required by the by laws.)  Customarily there are 6 membership meetings per year for CGNA members.

 Officers 

There are 4 Officers of the CGNA—President, Vice President, Treasurer and Secretary.   

President—Presides over all general meetings as well as board meetings and is in charge of all CGNA property and affairs including interaction with local politicians, chairpersons of committees and others interested in the organization. 

 The president may execute contracts and acts as representative of the CGNA to the press, law enforcement and other interested parties. 

 Time Required:  10-12 hours per month 

Vice President---In the absence of the president, presides over meetings and performs other duties as assigned by the president or board of directors.  Is expected to attend all board and general membership meetings. 

Time Required:  2 – 3 hours per month

Treasurer—The treasure is the chief financial officer of the CGNA and oversees all financial transactions such as maintaining the books, making deposits and paying bills, and is responsible for all funds of the organization including membership fees.  The treasurer is responsible for a year end financial statement to the Board of directors  as well as an accounting of financial matters at each board meeting.

Time Required:  2-3 hours per month 

Secretary—The secretary is also required to attend all board and general membership meeting and keep minutes of same as well as issue notices of upcoming meetings and other communication relevant to the CGNA.  The secretary is also responsible for keeping an up to date membership roster with names, addresses, e mails and phone numbers.   

Time Required: 4 hours per month